Foundations of my current productivity system

  1. 70% Bullet Journal (bujo)
  2. Getting Things Done (GTD) as explained by David Allen
  3. Pomodoro Technique | TeamViz
  4. At least 3 short meditation sections throughout the day
  5. Kanban in Trello | Inventory of todo, medium/long term planning
  6. SimpleNote | short term
  7. EverNote | medium/long term, especially for scanned
  8. Dropbox | general-purpose filing system for most text

Daily Routine

  • Fill in tracking spreadsheets on Google Drive using iPad preferably


Here are my current Collection (as per the GTD methodology) tools in the order that I process them and in decreasing priority order:

  • A small (A6) bujo
  • A ring-binded (A4) bujo
  • Plain text file as a draft email in Gmail
  • Plain text file as a draft email in iCloud
  • Plain text file as a draft email in SimpleNote
  • voice memos in RecorderPro


  • Daily
  • Weekly
  • Monthly
  • Annual


  • 5 main checklists/Standard Operating Procedures (SOPs)
  • listen to my tasks via some text to speech app such as SpeakIt!
  • I decide to use SimpleNote as my main (80% of the time) plain-text Bujo tool
  • I decide to use Dropbox/Tasks for long term storage (for now, as of 2015-04-07)
  • SimpleNotes is like a collection/short-term tool, definitely not for long term!

Syntax of my Bujo text file

============== {
[/] Project x | NA (next action) -> Email Y       work in progress
[x] Buy Y                                                                done
* Some Note | Discussed X with Y                    * for note items

============ {
in priority orders
★[] Task X                                                            Priority
⌛[/] Project Y Phase Z                                         In Progress but blocked waiting


How to look for my recorded information

  • SimpleNote
  • Google Docs
  • Dropbox
  • Evernote

as of 2015-05-08

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